And why you will never use it
Think about how many meetings happen in your business / organisation. Here’s a guaranteed social solution to save both time and money :
Lets say that one person spends about 2 hours a week writing minutes / notes relating to meetings they attended (that’s outside of actually attending the meeting in the first instance).
We will be generous and say this person gets 4 weeks off a year and therefore that’s 48 weeks x 2 hours = 96 hours spent per year on the taking of notes and minutes related to meetings.
This equates to £1,632 (the average wage in the UK is about £24,000 a year / £17 an hour approx).
Now, here’s the solution—at every meeting someone just creates a Google Doc, adds the attendees in as contributors and writes the notes / minutes there and then.
The impact this would have is :
- no need to go back to the desk and write the minutes up
- no need to send emails out with the attached minutes as the participants already have access to them
- no need to print the minutes out for distribution (saving more time / money / trees)
- no need to send emails out if someone makes an edit as people will be able to see on the document itself
(If you don’t know what Google Docs is then check out the helpful video below) :
Totally realise the above calculation is rougher than a badgers undercarriage (numbers are really not my strong point) but you get the idea.
Do a quick number crunch and see how much time you could save yourself if you switched to using google docs and eliminated the accumulative time currently spent on the original method. Then multiply that by the people in your company who do similar things to you. What figure did you come up with?
Well maybe I didn’t communicate it well enough could be one factor. But I think the issue is institutional or cultural.
There is a deeper barrier to adoption for these ideas and the others we share in our sessions, however, the habitat for the innovation habit does not exist.
To cultivate a culture of progression and openness to new ideas is about aligning the motivational factors of the individuals to the purpose of the organisation. If the people are all for new ideas and the company is not, then there is no adoption (and vice versa as well).
This is the biggest challenge to seeing social media being explored and then used.
Inspiring individuals is easy. We’ve been doing that for over five years. But organisations and company wide, now there’s a challenge, one which I’m going to be taking on in my secondment as the Social Media Manager for CORE in Christchurch, NZ.